
Minutes – First Board Meeting for 2011-12, held on June 16th, 2011 in Judith Mansbach’s residence.
Members Present: Young Lee, Judith Mansbach, Pamela Carringer, Barbara Czarnecki, Maria Borges, Sunya Garvin and Vijay Gupta
Confirmation of County Meetings – Asst. Governor Victoria Guzman: The following County Meetings have been decided at the district level. Edison Rotary to host the meeting on May 24th, 2012 per the calendar below. The original email form AG Rtn Victoria Guzman will be forwarded to all the members. This is going to be a general meeting between all the clubs in Middlesex. The subject matter for discussion will be district and club business.
· County Meetings:
There are 5 clubs in this section… Rotary Club of Woodbridge, New Brunswick, Sayreville, Edison and Mutuchen.
1. Thursday, September 15’11 Woodbridge/Perth Amboy Dominic’s Restaurant 12:15pm
2. Thursday, December 8’11 New Brunswick Steakhouse 85 12:15pm
3. Thursday, March 8’12 Old Bridge/Sayerville Buttonwood Manor 6:30pm
4. Thursday, May 24’12 Edison Skylark Diner 7:30am
Club Affairs:
· Installation Meeting:
Thursday, June 23rd, at Ming Restaurant, Edison. Members and Guests/Spouse will congregate at 6.30pm and the charges are to be shared between all the members. A separate email has gone out for RSVP and tentative Agenda.
The Chief Guest is DGE 2011, Dr. Tulsi Mahajan.
· Monthly Meetings’ Format:
Discussed the following format and various programs to be planned around this format.
1. Community Service Project
2. Senior of the Month
3. Program Speaker/General club meeting and
4. Networking/prospective members.
· Club Calendar – Programs for the year
1. Fund Raising Projects
2. Community Service Projects
The various standing and proposed programs of the year were discussed. Responsibilities and action items were disseminated. This is a big list, therefore a separate email is going out on this.
DG Megan Jones Holt is visiting our club on Wednesday, August 3rd, 2011, so members please take note of this.
· Clubs Operating Budget
Membership dues to cover Skylark dues, RI Semi Annual Dues, Dist Dues, Installation Dinner, Dist Conference Attendance, Other Dist Event Attendances, etc. in sequence of importance and fund availability. Monika will have the preliminary Operating budget for the members in the next week. We will also have to plan the standing programs… like SOM/SOY budget etc. This will be taken up in a separate meeting.
· Foundation Account, Registration, Tax Returns and Bank Accounts
1. Discussed the CPA firm referred by the Plainsboro Rotary. Young will connect with Rtn Ralph Winters from the Rotary District and will get back with the details on filing the club tax returns and registering the Trust Fund for fund raising.
2. For donation to the RI Foundation, the money will be raised thru fund raising project/s and donate thru Eat, Drink and Share or directly. The Paul Harris Fellow honor to be bestowed on the outgoing IPP (Immediate Past President). This was a past tradition which is being revived.
3. The books of accounts to be maintained. Pam to take the lead, to be assisted by Monika and Vijay.
· Board Meeting Schedules:
1. Thursday, September 15th, 2011 – Vijay’s residence
2. Thursday, January 19th, 2012 – Pamela’s residence
3. Thursday, April 19th, 2012 – Sunya’s residence
The Board meeting ended with a formal vote of thanks to Judith for hosting the board meeting.
For a full gallery of photos, please visit the following link:
https://picasaweb.google.com/lh/sredir?uname=105720085043835027111&target=ALBUM&id=5622627494541601569&authkey=Gv1sRgCPbX5O6Bt4faMA&feat=email